HFTH 6: VENDOR INFO

WELCOME

Welcome to our new location vendors! This year we’ve moved to a bigger location with more room for more vendors and we’ve added an extra sell day! Travis County Expo Center is located on the east side of Austin and is the location of many big events such as the Lonestar Roundup and the Rodeo. The market will be located in the Banquet Hall. It’s all on one floor, all indoors, has A/C and heat, multiple-stall bathrooms, a concession stand and has tons of parking for vendors and attendees — including a roll up door for vendor load ins. So far we have over 60 vendors signed up and we’re excited to pack the place with horror!

Please read through the following vendor information below!

UPDATE 8/28/19: WE ARE CURRENTLY SOLD OUT OF VENDOR SPACES

Please follow our FB page and check back with us next year. We generally announce vendor openings in July.

THE DETAILS

Date: Saturday, Nov. 23rd & Sunday, Nov. 24th, 2019
Doors: 12pm-7pm on Saturday / 12pm-5pm on Sunday
Venue: Travis County Expo Center
Venue Address: 7311 Decker Ln., 78724, Austin TX
Contact: info@bloodovertexas.com (“HFTH 6” in the subject line) Please do not contact us through our social media sites.

SET UP & BREAK DOWN

VENDOR SET UP TIME: Saturday, Nov. 23rd starts at 9am. You will have 3 hours to set up your booth. You will be able to leave up your display overnight as the doors will be locked.

VENDOR BREAK DOWN: Sunday, Nov. 24th starts when doors close at 5pm. You will have 2 hours to break down. We MUST be out by 7pm. Please plan on bringing help should you need it.

MERCHANDISE

The market is intended for vendors to sell horror-inspired, gothic, and dark or related themes only. You will not be approved if you don’t sell merchandise that fits these themes.

Please be aware that we do “curate” the vendors that participate in HFTH to keep the market varied in merchandise. We may have to pass on new vendors if they sell merchandise that is extremely similar to other vendors. Our tradition is to give returning vendors priority when accepting.

For RETURNING VENDORS, your merchandise has already been pre-approved. As long as you continue selling in the same themes.

For NEW VENDORS, your merchandise must be approved before you will be accepted. In this case, we will work with you directly to walk you through the new vendor approval process. We will be asking you to provide photos of your merchandise and any social media links associated with your work.

FOOD VENDORS: The venue has a policy of no food vendors because of the onsite catering service. However, some food vendors will be accepted if it’s a simple take home item or simple items such as a cupcakes. If you’d like to vend food, we need to check with the caterer for their approval. They are also suggesting a temporary permit for serving food which you will be responsible for obtaining. If you want to vend food items, go ahead and fill out the application and we will contact you to get more info.

PRICING: As always, we suggest a varying price range of your items. Higher priced items are welcome, but keep in mind that many shoppers are more open to lower cost items so you may want to have a variety of price ranges available. This is just our advice based on previous markets but is not necessary.

PLANNING: Last year, HFTH brought out around 800 people in the one-day market. To be conservative, we are guessing that 400 shoppers will visit the market each day, but in reality we expect more than that. Please keep this in mind when planning your merchandise.

VENDOR SPACES

This year we are working with a wide open, large space, which is new for us! We are planning on two inside rows (placed in the middle of the venue) and some vendors along the walls. We will not have pipe and drapes in between the vendor rows. You will be back-to-back with another vendor. Free range style.

We do have room to add a third row in that middle area if we get more than 65 vendors interested. It would be a bit more crowded but we aren’t predicting that many vendors at this point.

SINGLE SPACES: $120 (6’x 8′) Single spaces are apprx. 6 feet deep by 8 feet wide which gives enough space for one standard 6 foot table/2 feet for sitting area. You are welcome to buy more than one spot. If you need more than two spots, we will work with you directly.

SOLD OUT! END CAPS: $280 (6′ x 14′) We have 4 end caps available which are apprx. 6 feet deep and 14 feet wide. The end caps are the spots that will be at the end of each row and are basically the size of two single spaces. End caps will be given at the discretion of B.O.T. If you are offered an end cap and your set up is slightly bigger (i.e. deeper), let us know and we’ll see if we can accommodate.

SPACE REQUIREMENTS: Vendors are required to bring everything needed to set up their space (tables, chairs, etc). Unlike previous venues, if you forget your tables/chairs the day-of, we will not have any available. The venue does have tables and chairs to rent at a nominal cost. You must reserve them when you submit your application. You will have to pay for them with the payment of your space.

PAYMENT & CONFIRMATION: Your space is not confirmed until your payment has been submitted. After you fill out the application, we will email you with payment instructions through PayPal. We can try and work with you with a pay timeline if you are a returning vendor. However, we suggest that you have your payment ready when you apply to speed the process up and help other vendors trying to get in.

BACKDROPS: If you have a backdrop it must be free standing as you may be placed in the center of the venue. If you are placed against a wall you won’t be able to put anything on the walls.

ELECTRICITY: The venue is very well lit so there should be no problem lighting up your space. You are welcome to bring tabletop lights if needed; however, some areas might not have access to an electrical plug. When you submit your application we will ask you if you must have access to a plug and we will try and place you appropriately. Vendors are required to bring their own extension cords or surge protectors.

WIFI: The venue has wifi but they did mention that it can get busy when many people are trying to access.

FOOD & DRINK: Concessions (food, drinks and alcohol) will be provided by the on-site caterer. Unfortunately you will not be able to bring in your own food or drink according to the rules of the venue and TABC.

SECURITY: Security will be provided by the Austin Police Dept. We’ve never experiencing any bad situations — at any of our events — but they will be present to keep everyone safe and are a requirement of the venue, which is city-owned. B.O.T. does have a CODE OF CONDUCT which we will enforce if needed.

DAMAGES: Vendors are not allowed to put anything on the walls or damage them in any way. You must use your own set up. In general, don’t damage anything in the venue or you will be responsible for any charges from the venue.